9 Tips to Meet Project Management Goals

shutterstock_217905688In many cases, project management appears to be a simple process with few steps. These steps include setting budgets, selecting the best team for the job, scheduling deadlines, and hoping all goes according to plan. However, there are many factors that can impact a project. Some of the issues that can arise throughout a project include:

  • Employees receive conflicting information
  • Deadlines are missed
  • The wrong team members are assigned to a project
  • Specific goals aren’t set

Such problems can result in a project remaining incomplete when it should be finished. Here are some ways to avoid them.

1. Get all of the details

One of the elements that may prevent a project from being successfully completed is a lack of specific details provided to the project manager. It’s important to ensure that clients provide all of the information needed to meet their expectations and to allow for improved communication between the client and project manager.  Interim goals to reach prior to the deadline, a realistic final deadline, and a clear budget are all vital details that are needed.

2. Pick the best team for the project

If someone on the team isn’t experienced or knowledgeable enough in a certain area to help complete a specific project, it can cause serious setbacks. Many companies assign small teams to specific projects to keep things manageable.

3. Set goals and expectations immediately

One of the first things to do with any project is clarify client expectations and determine key steps to meet those needs within the time and budget allowed. Implement milestones periodically within the project in order to retain control.

4. Determine responsibility for specific tasks

Part of ensuring that a project is completed on time is making sure each team member knows what to do and when. Set a specific deadline for each task and hold individuals accountable for their assignment.

5. Avoid micromanaging

Micromanagement can be detrimental to a project. It can be a distraction, add extra pressure, and result in poor quality work. The best way to avoid this is to keep a balance across the team.

6. Use a system that the entire team can utilize

In order to keep track of a project, management software should be used to unify all of the project information in one location. This makes information easy to locate, and any changes can be added to the program so all team members can view them.

7. Give team members incentive

If team members know their hard work will be recognized and they’ll be rewarded when goals are reached, they are more likely to put in their best effort and stay motivated.

8. Schedule brief project meetings and calls

Scheduling short and to-the-point reviews with the team throughout the project will help everyone keep track of individual goals and client expectations. Calling is also a clear method of communication, particularly with clients, in addition to online communication.

9. Allow time for alterations

A project will rarely fall into place exactly as planned, so it’s important to allow some additional time for changes to be implemented, if needed.

Incorporating these project management tips will help teams work more effectively to satisfy both the client and the business, with minimal frustration and setbacks along the way.

Software-as-a-Service: Challenges of Collaborating in Construction Management

How can the construction industry take advantage of emerging technologies? Online collaboration enablers—like Software-as-a-Service (SaaS)—and document management tools seem to fit the bill exactly—but the industry is experiencing challenges. Like any good challenge, there are solutions. Here are the top five.

1. Insufficient Collaboration

Unfortunately, certain competitive attitudes can affect how collaboration works within teams and with clients. There should be proper teamwork among all parties in order to collaborate in a way that truly benefits everyone involved. Duplication issues are preventable if SaaS is implemented in internal systems and if licenses that are project-based don’t bring additional expenses for new users.

2. Sudden Changes

The challenge of unexpected changes also boils down to collaboration. If teams and clients work together to properly integrate an SaaS platform, changes that could cause serious setbacks won’t occur halfway through a project. Thankfully, these alterations are rare in cases where contractors and SaaS vendors agree on a single platform to implement.

3. Slow Internet Connection

To work properly, SaaS platforms rely on the end-user’s connection, which means that a slow connection will be detrimental. If a client’s Internet connection speed is faster, it means that both the downloading and the uploading of files will be quicker and more efficient.

However, speed is becoming less of an issue among users, and SaaS vendors are able to get around slow connections because of the ability of SaaS to stream a picture of a file as opposed to requiring the download of the entire file.

4. Outdated Operating Systems and Software

While it may seem like many companies need to update their systems, the truth is that many vendors’ outdated interfaces are relied on for documents that have been used for years; these files are more compatible with older software. With these businesses, it comes down to familiarity rather than innovation. Partners should allow long-time users to work efficiently without having to adapt to change.

While many companies are sticking to older software and systems in general, others are updating gradually. Some are even developing interfaces in a way that seems almost extreme. These particular interfaces utilize newer networking tools such as social media and mobile technology, and they are giving them advantages that more archaic systems don’t provide.

Ultimately, companies that refrain from moving forward will find themselves falling behind.

5. Needless Complexity

Systems shouldn’t be endlessly complex and, subsequently, inefficient for collaborators. It’s important to construct a plan that guarantees both efficient and easy-to-use solutions; the focus should be on SaaS services as opposed to the software itself. This is how companies can avoid issues that they would otherwise need to overcome.

Once clients and vendors are able to work together efficiently, they can help eliminate these issues in SaaS construction, collaboration, and implementation.